Job Description

Job Description

Job Description

Position Summary

The Alumni and Parent Engagement Coordinator is responsible for cultivating and stewarding relationships with alumni, parents, and community constituents, with a focus on securing gifts up to $25,000. This individual will lead initiatives that foster meaningful engagement, organize volunteer efforts, and strengthen philanthropic support across the Gilmour Academy community. The position also serves as a key liaison to parent organizations and alumni constituencies.

Fundraising & Alumni Relations

• Collaborate with fellow Advancement Team members to identify, cultivate, solicit, and steward alumni and parent donors capable of making gifts up to $25,000.

• Collaborate with the Chief Advancement Officer to develop fundraising strategies and pipelines.

• Serve as a relationship manager for a portfolio of alumni and parent prospects.

• Plan and execute targeted outreach and engagement events for alumni.

• Manage the Class Ambassador Programs, identifying and training alumni to serve as peer connectors and fundraisers.

• Develop and maintain ongoing communication strategies to engage alumni and keep them informed about school initiatives and achievements.

Parent & Community Engagement

• Create a welcoming and inclusive environment for all Gilmour parents and guardians.

• Partner with Division Directors and school leadership to create and implement a comprehensive parent involvement strategy.

• Coordinate and promote parent-focused volunteer opportunities and events to encourage engagement across academic, athletic, and arts programs.

• Act as liaison between the Advancement Office and parent organizations, including the Men’s Club, Women’s Club, and Lower School Parent Organization (LSPO) and Gilmour Academy Past Parents Association (GAPPA).

• Recruit and organize parent ambassadors from diverse backgrounds and feeder schools to foster community partnerships.

• Collaborate with faculty and staff to identify and support volunteer needs across campus.

• Demonstrate a commitment to the mission, values, and Holy Cross Charisms of Gilmour Academy.

• Actively participate in school life, including attendance at student performances, athletic events, and community gatherings.

Program Evaluation & Communication

• Conduct annual surveys to assess parent engagement and alumni satisfaction; analyze and present results to school leadership to inform future planning.

• Provide clear communication about opportunities for involvement, school updates, and development priorities through calendars, newsletters, brochures, and digital platforms.

• Track metrics of engagement and fundraising outcomes to evaluate program effectiveness.

• Bachelor's degree required; advanced degree or certification in nonprofit management, education, or fundraising a plus.

• Minimum of 3–5 years of experience in advancement, alumni relations, development, or parent engagement.

• Proven track record of securing gifts up to $25K.

• Strong communication, public speaking, and relationship-building skills.

• Ability to manage multiple priorities and work collaboratively across departments.

• Experience with volunteer management and donor stewardship.

• Cultural competency and sensitivity to diverse communities and family structures.

• Ability to work flexible hours, including evenings and weekends, as needed.

• Proficiency in database management systems (e.g., Raiser’s Edge, Blackbaud) and MS Office Suite.

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